ABOUT THE COMMITTEE

Year Created: 1978

Chair:  Marcio Gomes (Ottawa, ON)
Past Chair:  Monalisa Sur (Mississauga, ON)
Purpose:  To organize the Canadian Association of Pathologists Annual Meeting.

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The Annual Meetings Planning Committee (AMPC) membership includes:

Role/Purpose
The Annual Meetings Planning Committee (AMPC) organizes the Canadian Association of Pathologists (CAP-ACP) annual conference following the continuing professional development (CPD) cycle guidelines and accreditation standards, sets general policy, provides guidance, maintains continuity and coordinates planning for the scientific and educational aspects of the conference in consultation with the Advisory Committee.

The AMPC (formerly the Annual Meetings Committee) is a standing committee of the Association.

Membership

Members of the Committee

Roles in Conference Planning*

Annual Meetings Chair
Nominated CAP-ACP members (5)
CAP-ACP Executive Ex-Officio Members

  • President
  • Resource Development Chair
  • Secretary-Treasurer
  • CPD Committee Chair
  • Executive Director

Local Organizing Committee (LOC) Chair
Pathologists’ Assistants Representative
Conference Manager

Conference Chair
Director of Accreditation
Director of Needs Assessment
Director of Learning Objectives
Director of Instructional Development
Director of Program Evaluation
Director of Research
Director of PGME Education
Director of Resource Development
Director of Wellness and Local Infrastructure
Director of Pathologists’ Assistants Program
Treasurer
Consultant (CAP-ACP president)
General Manager (Executive Director)
Conference Manager

*Specific responsibilities are detailed at the bottom of this document

Meetings
The AMPC meets monthly by teleconference and face-to-face annually at the annual meeting. On the day after the annual meeting (usually Wednesday), the AMPC has a half day meeting for debriefing and CPD activities.

Terms of Appointment
The term of the AMPC nominated members is up to 3 years. A call for expression of interest to become a member of the AMPC will be sent to the CAP-ACP members, both staff and residents. At least one resident needs to be nominated to occupy the position of Director of PGME. The annual meetings chair will be responsible for confirming nominations, trying to include broad representation of the pathology community (geographical, scope of practice, career stage, etc).
Annual Meetings Advisory Committee

The Annual Meetings Advisory Committee (AMAC) is composed of national pathology leaders and content experts whose mandate is to provide advice to the AMPC regarding the overall conference content.  The Section Chairs and Special Interest Group (SIG) Chairs are also responsible for developing educational and scientific sessions for the conference

The (AMAC) membership includes:
Canadian Chairs of Pathology and Laboratory Medicine
CAP-ACP Section Chairs
CAP-ACP Special Interest Group (SIG) Chairs

The AMAC may be invited to participate in the AMPC teleconferences up to 3 times a year.  The section and SIG chairs provide monthly reports to the AMPC regarding the development of their educational sessions.

The Local Organizing Committee (LOC)
The LOC Committee is responsible for all aspects of the local planning, organization and financial aspects of each Annual General Meeting in consultation with the Annual Meetings Planning Committee, the Executive Committee, the Secretariat, and co-sponsoring Sections and Societies. In particular, the LOC is responsible for organizing the social events of the conference.
The LOC is composed of:
Local Organizing Committee chair
Local Organizing Committee members

*AMPC Members Roles in Conference Planning

Annual Meeting Chair

  • Overall supervision and organization
    • At least once during their mandate
      • Reviews the written mission statement (approved by the executive committee) for annual meeting that describes the:
        • target audience(s);
        • overall purpose; and
        • measurable goals
      • assess the degree to which the annual meeting mission statement has been achieved; and
      • Identify opportunities and plans for improvement.
    • Lead the work of the committee in a scholarly manner by using evidence of the effectiveness of educational interventions or new innovations to inform the design, development and implementation of their activities.
    • Makes sure that all the elements of the CPD cycle are covered by the planning committee.
    • Selects nominated/volunteer CAP-ACP members to the planning committee (other than CAP-ACP executive committee ex-officio members)
  • Supervision of annual theme, keynote lectures and relationship with media

Director of Accreditation

  • Supervision of overall conference accreditation, and more specifically:
    • Educational Independence
      • how relationships with other organizations are managed to ensure independence of the planning process from commercial influence.
      • the process by which individuals who contribute to or develop the content for learning activities disclose all real or potential conflicts of interest.
      • the process used to manage identified conflicts of interest.
    • Professional and Legal Standards
      • Oversees applicable professional and legal standards including the protection of privacy, confidentiality, copyright and contractual law regulations.

Director of Needs Assessment

  • Development of needs assessment strategy and activities
    • uses multiple methods to identify perceived and unperceived professional practice needs of members of its target audience across the CanMEDS framework, to plan and select the format of educational initiatives
    • Provides input to support the development of content that is both balanced and responsive to identified needs

Director of Learning Objectives

  • Supervision/Development of overall and sessions’ learning objectives
    • To address identified professional practice needs. The learning objectives for the overall activity and individual sessions (where applicable) are;
      • written from the learner’s perspective; and
      • consistent with the chosen educational format
      • provided prior to the activity for review by potential participants
  • Supervision of Sections and SIGs scientific sessions

Director of Instructional Design (CAP-ACP CPD Chair)

  • Development of new delivery methods
  • Promotion of Self-Learning and Self-Assessment
    • Development and supervision of strategies, services or tools that promote reflection, self-learning or self-assessment skills of individuals.
  • Supervision of pre-conference and in-conference workshops
    • Organization of the application and selection processes, assistance with scheduling and supervision of the sessions

Director of Evaluation

  • Development and supervision of evaluation strategies
    • for overall conference and individual scientific/educational sessions
    • evaluation process that uses various methods to measure the degree to which the intended outcomes were achieved
    • strategies should assess gains in knowledge, skills, attitudes, competence, improved performance of physicians, or enhanced patient care outcomes

Director of Research

  • Development, supervision and coordination of research activities, including:
    • awards lectures
    • abstracts selection/organization (posters/platforms)

Director of Resource Development (CAP-ACP Resource Development Chair)

  • Responsible for funding initiatives, partnerships, promotional materials and advertising strategy.
  • Development and coordination of digital pathology solutions

Director of Post-Graduate Medical Education (Senior Canadian Pathology Resident)

  • Organization of trainee’s day and trainees interface with other annual meeting’s activities

Director of Pathologists’ Assistants Program (PA representative)

  • Organization of Pathologists’ Assistants Program

Director of Wellness and Local Infra-structure (LOC Chair)

  • Responsible for all aspects of the local planning, organization and financial aspects of each Annual Meeting in consultation with the Annual Meetings Planning Committee, Executive Committee, the Secretariat and co-sponsoring Sections and Societies.
  • To ensure (in conjunction with the conference manager) the adequacy of meeting rooms at the convention site.
  • Organization of social events in conjunction with the conference planner, including:
    • to choose and organize an appropriate theme and site for the CAP-ACP evening Banquet;
    • to make arrangements for the President’s Welcoming Reception
  • In conjunction with the CAP-ACP Resource Development Chair, to solicit local/regional organizations and industry partners for sponsorship/funding, with emphasis on specific support for the Pathologist Assistants Program and the Resident Section Symposium.

Treasurer (CAP-ACP Secretary-Treasurer)

  • Coordinates the operational plan to support the achievement of the annual meeting mission including a:
    • budget process that prospectively allocates sufficient financial resources,
    • plan to ensure access to appropriate physical (for example office space etc.) and technical resources (for example databases, media resources etc.)
    • human resource recruitment and retention strategy including volunteers and paid staff (event planners, conference managers, marketing, etc)

Consultant (CAP-ACP president)

  • Representation of overall CAP-ACP mission, purposes and interests

General Manager (CAP-ACP Executive Director) and Conference Manager

  • Scheduling, meeting space, conference website development and content, conference app, registration, etc.

Local Organizing Committees: This series of Committees, established in 1954, is responsible for all aspects of the local planning, organization and financial aspects of each Annual General Meeting in consultation with the Executive Committee, the Secretariat, the Annual Meeting Committee, and co-sponsoring Sections and Societies.

  • Quebec City 2018 LOC - Chair: 
  • Charlottetown 2017 LOC - Chair: Rosemary Henderson
  • Vancouver 2016 LOC - Chair: Dr. Martin Trotter
  • Montreal 2015 LOC - Co-chairs: Dr. Genevieve Soucy, Dr. Jason Karamchandani
  • Toronto 2014 LOC - Chair: Dr. Nadia Ismiil
  • Quebec City 2013 LOC - Chair: Dr. Vincent Bernier, Dr. Bernard Têtu - Co-Chair
  • Calgary 2012 LOC - Chair: Dr. Anna Sienko
  • Vancouver 2011 LOC Chair: Dr. Diponkar Banerjee

The educational program of the Annual Meeting is constantly under renewal. CAP-ACP members are encouraged to develop new workshops.


- last updated June 2017 -